Facilities Assistant

Job Details

• Location: Kampala, Uganda
• Department: Finance and Administration - Operations Unit, Site Services & Security Management Team
• Employment Type: Full Time
• Category: Administrative
• Deadline: 29th August 2026

The Facilities Assistant is a member of the Site Services & Security Management Team within the Operations Unit of the Finance and Administration Department. The position supports effective management of facilities by maintaining high standards of cleanliness, safety and functionality across the organization's premises. The role ensures that all assigned areas provide a safe, clean and conducive environment for staff, visitors and stakeholders while ensuring compliance with organizational policies, standard operating procedures, health and safety requirements and environmental standards.

Key Duties and Responsibilities

• Supervise cleaning activities to ensure facilities are clean and hygienic
• Ensure washrooms, kitchens and common areas are maintained to required standards
• Assist in the maintenance and upkeep of buildings, offices and surrounding premises
• Prepare training rooms before each session according to the training schedule and arrange chairs and tables based on required seating arrangement
• Conduct routine inspections to identify maintenance needs and report defects
• Coordinate repairs with contractors and service providers
• Monitor the condition of furniture, fixtures and equipment
• Coordinate waste collection and disposal services
• Ensure proper waste segregation and compliance with environmental and health regulations
• Maintain an inventory of office furniture, equipment and facilities assets
• Report damaged or missing assets and assist in asset verification
• Manage firefighting equipment and fire detection devices available on the premises
• Respond to emergencies when called upon
• Perform other related duties as assigned

Qualifications, Skills and Requirements

• Diploma from a recognized institution in any field
• Good training in facilities management-related procedures and practices
• Minimum of 3 years of experience in managing facilities in any reputable organization/industry
• Computer skills and knowledge of MS Word, Excel
• Knowledge of report writing skills and ability to interact with all levels of management
• Good written and verbal communication skills
• Critical thinker and problem-solving skills
• Sense of ownership and pride in performance and its impact on company success
• At least Class A Valid Driving/riding permit
• Self-starter with leadership, supervisory and negotiation skills
• Notable record-keeping for key facilities maintenance-related tasks
• Self-motivated, innovative and capable of meeting deadlines