Facilities Officer

Job Details

AsOne Ministries is seeking a Facilities Officer to be accountable for the physical condition and performance of AsOne's buildings and infrastructure across assigned communities in Namutumba, Uganda. This is a full-time position (8 work hours) that safeguards construction quality and maintenance standards, supports new builds and major upgrades, maintains an accurate asset register, and works closely with the expansion project team to align new construction and ongoing facilities management. The role requires regular travel between sites within the assigned cluster.

Key Duties and Responsibilities

• Oversee the condition, safety, and functionality of all physical facilities across assigned communities
• Act as the primary point of accountability for facilities-related issues raised by community teams
• Plan and coordinate routine inspections across all sites in area of responsibility
• Set and enforce construction quality and maintenance standards across all AsOne facilities
• Develop and roll out preventive maintenance schedules and workmanship checklists for community-level teams
• Identify recurring defects or maintenance issues and recommend standard fixes or process improvements
• Own the quarterly maintenance plan across all communities in assigned cluster
• Collect and review repair and maintenance requests submitted by each community and develop quarterly maintenance budget based on documented need
• Submit quarterly maintenance budget for approval and track actual spend against approved funds
• Follow up on every approved repair or maintenance item to confirm completion as specified and within budget
• Report variances, delays, or incomplete work to relevant community team and Director of Expansion
• Support delivery of new builds and major upgrade projects, working alongside Project Managers and contractors
• Review completed and in-progress construction against AsOne's quality and maintenance standards
• Flag design or workmanship choices likely to create future maintenance burden before they are locked in
• Maintain an accurate, up-to-date register of the organization's physical asset base — buildings, major fixtures, and infrastructure — across all communities
• Track condition of each asset over time and flag assets approaching end-of-life or requiring major repair
• Prepare regular asset condition reports to support planning and budgeting decisions
• Coordinate closely with the expansion project team to align new construction with facilities and maintenance requirements
• Share facilities data, standards, and lessons learned to inform design and planning of new sites
• Participate in expansion planning discussions where facilities condition or maintenance history is relevant

Qualifications, Skills and Requirements

• Degree or Diploma in Facilities Management, Civil Engineering, Construction Management, or a related field
• Proven experience managing facilities, maintenance, or construction quality across multiple sites or locations
• Experience maintaining asset registers or condition-tracking systems
• Familiarity with Ugandan building codes and standard construction and maintenance practices
• Strong organisational skills, with ability to track and manage facilities and assets across multiple communities
• Detail-oriented, with systematic approach to inspections, records, and reporting
• Comfortable coordinating across teams — community staff, contractors, and expansion project team
• Clear written and verbal reporting skills and willing to travel regularly between sites within assigned cluster
• Genuine alignment with the mission, values, and Christian ethos of AsOne Ministries Uganda