Front Desk Executive

Job Details

The Front Desk Executive will report to the Administration Manager and will be based at Head Office. The role is responsible for receiving visitors, performing clerical functions of the front desk and effectively implementing administrative policies of Pride. Employment type is Full Time and duty station is Head Office.

Key Duties and Responsibilities

• Attend to visitors and notify pertinent members of staff.
• Maintain visitors' registry book and direct visitors to the respective offices.
• Maintain the reception area clean and tidy.
• Provide requested information, take messages or redirect inquiries to respective offices.
• Receive, register, sort and distribute the correspondences as appropriate.
• File and keep up to date records of correspondences.
• Respond to requests for information in consultation with appropriate persons in the departments.
• Maintain a consistent stock of Bank brochures, for all products and routine forms for distribution.
• Maintain a proper filing system to enable easy retrieval of required documents.
• Ensure security and confidentiality of documents.
• Assist in preparing materials for meetings and produce records of proceedings upon management requests.
• Undertake all typing work including reports, minutes, memos and letters for senior staff as may be directed.

Qualifications, Skills and Requirements

• Diploma in Secretarial Studies or any other related field.
• At least one year experience in a related field.
• Knowledge of use of office equipment.
• Interpersonal Skills.